To Record Invoices Received from your Suppliers

Enter the account code of the supplier you have received the invoice from. If you do not know the code, use the Finder button to create a new code or to display a list of existing suppliers and then select the one you want.
If you know what a supplierÆs code starts with, for example, the letter æGÆ then enter G and choose the Finder button. The Finder automatically highlights for you the first account code beginning with the letter (or letters) you entered.
When you have entered a valid code, the screen displays the name of the account in the box at the top of the screen and also enters for you the default nominal account code, department and VAT rate to be applied.
If you enter a code that is not recognised by the program, or part of a code, this invokes the Finder, which displays a list of accounts for you to select another account, or you can create a new one by choosing the New button. (If you use the New function, the program displays a box for entry of the accountÆs details.).

Enter a department code if you want to assign this transaction to a specific department.
The department code that you entered as this supplierÆs default will be entered for you automatically.

The current system date is entered for you automatically, change this to the invoice date if it is different. Use the Calendar button to select a date if necessary.

You can enter here any text of up to 60 characters to identify the invoice entry.

Enter a reference to help you trace your invoices easily. This is the reference that appears on your reports.

In this box you will normally enter the net amount of the invoice up to 99,999,999.
If you prefer, you can alternatively enter the gross amount (including VAT) and then choose the Calc Net button. The system then splits this value and places the net amount here and the VAT amount in the Tax box automatically. The VAT is calculated using the tax code in the Tc (Tax Code) box.
Note: You can access the euro calculator from this text box by pressing F5.

Enter an additional reference here. For example, you could enter the order number that the supplier has entered on the invoice. This allows you to recognise your supplier's invoice more easily if you have a query about it.

The default Tax Code for this supplier is entered for you automatically. If you wish you can enter any of the other tax codes defined in your VAT rate table.

This box is used to identify the nominal ledger account code to which the purchase value (net) of this invoice entry is to be posted. The supplierÆs default nominal code will be entered automatically for you. Change this, if necessary, by entering the code directly, or use the Finder to search and select the code you need.
If you enter a code that is not recognised by the program, the Finder is invoked and you can either select another account or create a new one by clicking New.

This box displays the amount of VAT calculated by applying the tax code entered (Tc) to the net amount shown in the Net box. You can change the amount shown directly here if necessary.

This shows the total of the amounts entered in the Net column.

This shows the Net total added to the Tax total to give the Batch total.

This shows the total of amounts entered in the Tax column.

The name of the supplierÆs account will automatically appear in this box when you enter the account code.

The name of the nominal ledger account will automatically appear in this box when you enter the nominal account code.

Note: When you enter several invoice items from the same invoice, we recommend you give each one the same Supplier Account Code, Reference and Date, as these will then be grouped together and listed as the items that make up a single invoice. For example, when you examine a supplierÆs activity, a single invoice will be shown as one line, however, if you double-click on this line the individual items that make up that invoice total will then be shown. Blank references are not grouped.

2. For each invoice item (or whole invoice), enter the details one-line at a time.

3. If you calculated the batch totals manually before you started entering them into Sage Line 50, check your batch totals against those shown on the Batch Supplier Invoices window.

4. To accept your entries click Save. The details are æpostedÆ instantly to update the Nominal Ledger and the relevant supplierÆs details.

If you do not wish to save this batch, then click Discard to clear the data and start again. The Discard button does not cancel any batch details you have already saved.

5. To exit the Batch Supplier Invoices window and return to the Suppliers window, click Close.

If you have posted an invoice for a payment which is made in advance you can use the Nominal Ledger Prepayments option to adjust the expense account to reflect the number of months to which it relates.

Similarly, if an invoice has not yet been entered for a payment which is made in arrears you can use the Nominal Ledger Accruals option to adjust the expense account to reflect correctly the months to which it relates.

A/C	Dept
Date	Details
Ref.	Net
Ex.Ref	T/C
N/C	VAT

Net Total	Batch Total
Tax Total	A/C
N/C	N/C